manage email accounts

manage email accountsImportant!! See Health Checkup for your Business Email.

Do you have an email account tied to a domain name (e.g., [email protected])? These email accounts can be accessed in several ways, including:

  • Desktop email client installed on your computer, such as Thunderbird, Microsoft Office (Outlook), Eudora, or Safari;
  • Webmail access, such as Google Apps, Outlook online, Outlook 365, or Horde;
  • Smartphone email;
  • Mail forwarding (to a personal account, such as with Gmail, Yahoo, or Hotmail.

The cost and utility of these different methods varies. Please contact us to discuss your options, as your email setup is critical to your business.

Also, see below for how to set spam mail settings on your account.

Email Account Setup

Desktop Email Clients

Email clients such as Outlook, Eudora, or Thunderbird are the most direct method for setting up an email account. For PCs, Thunderbird may be the easiest to set up.

You may also want to use an anti-spam filter that integrates with the email client, such as Spam Reader (for Outlook), Cloudmark (for Outlook), or junk filters (for Thunderbird).

Webmail Access

Most email accounts can be accessed via the URL:

http://mywebsite.com/webmail

This URL will call for the name of the email account (e.g., [email protected]) and your password. You will have the option to check mail with Horde (includes more features & mobile interface), Roundcube, or Squirrel Mail (fewest features).

Outlook online and Google Apps both offer configuration for business accounts. Outlook is free (Outlook 365 is paid), and Google Apps for business is paid.

Smartphone Email Access

Smartphone email setup requires settings similar to those used on a desktop application (see above).

Forwarding your mail to another email account

Forwarding business email to another account is quite common, for example to Gmail, Yahoo, or Hotmail accounts. Mail can also be ‘pulled in’ to a personal account, and an alias can be setup to ‘send as’ your business account. Forwarded mail can end up in a spam folder.

Send and Receive Mail from a Different Account using Gmail, Yahoo, and Hotmail

  • Check emails from a different account in Gmail
  • Sending mail from a different account in Gmail
    • Use the server mail.domain.com
    • Use the user: [email protected]
    • For outgoing mail, use port 25

Fetching Mail from Another Account (Check Mail from Other Accounts)

You can also set up your Gmail or Yahoo account to ‘fetch’ mail from an external account, and also to send as an alias from that account (see below); see

  • Google Mail Fetcher (check mail from other accounts)
    • Use the server mail.domain.com
    • Use the user: [email protected]
    • For outgoing mail, use port 25
  • Accessing Other Email Accounts through Yahoo
  • Fetching mail through Hotmail Outlook (also see How to Geek or About Tech)

Dedicated Email Providers

Finally, one can utilize a dedicated email provider (as distinct from the website provider); Gmail for business (using your [email protected]) is a relatively inexpensive provider of this type.

Spam Mail and Local Mail Settings

Spam Mail Settings

Business mail accounts have spam settings that can be set on the account dashboard.

  • For accounts with cpanels, look for the Spam Assasin (Hostgator) or Spam Experts (Site Ground) options.
  • For other accounts, contact us and we will assist.

Local Mail Settings

  • You may need to check your MX records to establish the proper connection with an email client. (Siteground: Find the Advance MX records and set to Remote Server).

Saving your Password and Resetting your Password

Finally, I recommend managing your account passwords using either Last Pass or Roboform – click here for more information.

For accounts managed by High Peaks Digital, please contact me for more information on how to set your email account and password.

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